We're excited to announce the release of Clinicminds Version 5.12, featuring significant enhancements for German clinics, improved task management, and several workflow optimizations.
📋 Enhanced Task Management
Due Date Functionality
Date Assignment: Set due dates for any task in your task list
Visual Indicators: Overdue tasks display in red for immediate identification
Dashboard Integration: View due dates directly from the main dashboard
Patient Linking
Patient Assignment: Link tasks directly to specific patients
Recent Patient Display: Quick access to recently viewed patients when creating tasks
Patient Search: Find patients by name when assigning tasks
Enhanced Overview: View linked patient photos and details directly from the task
Quick Navigation: Access patient history, messages, and profiles directly from task view
💳 Payment Experience Improvements
Real-Time Payment Confirmation
In some cases, you need to send your patients a direct payment link while they're present in the clinic, to let them pay through online payment. For example, when a payment card doesn't work, or when they've forgotten their payment card.
When processing online payments while patients are present at your clinic:
Green Confirmation Badge: Immediate visual confirmation when payment requests are completed
Live Updates: Real-time balance updates in the patient wallet
Session-Based Indicators: Green confirmation badges only appear during active payment sessions
This enhancement improves the front desk experience when processing Stripe payments in person.
🇩🇪 GOÄ Support for Germany
We are introducing the German fee schedule (Gebührenordnung für Ärzte - GOÄ), designed specifically for German medical practices. Clinicminds now supports GOÄ-compliant invoicing, enabling aesthetic clinics in Germany to generate invoices aligned with the official medical fee schedule.
Activation Requirements
Your clinic must be located in Germany (country setting required)
Enable GOÄ in Account Settings with the new activation checkbox
Treatment Setup
GOÄ Number Assignment: Add relevant GOÄ numbers to each treatment from the complete official GOÄ database
Search Functionality: Quickly find specific GOÄ numbers using the integrated search feature
Multiple Numbers: Assign multiple GOÄ numbers per treatment as needed for complex procedures
Material Charging: Separately charge materials (like Botox or fillers), compliant with German regulations
Billing Features
Auto-calculation: Use the "Auto Calculate GOÄ Factors" button to match treatment prices with GOÄ rates automatically
Factor & Quantity Adjustment: Modify factors and quantities for each GOÄ number as needed
German Invoice Format: Generate professionally formatted invoices with GOÄ numbers and German text
Payment Integration: Full integration with existing payment processing
Note: Initial loading of GOÄ numbers may take a moment as the complete database is loaded. Performance improvements are planned for future releases.
📅 Multiple Records Per Day
Flexible Record Management: It's now possible to have multiple open records for the same patient on a single day.
Use Cases
Multiple practitioners treating the same patient
Different treatments performed by various team members
Situations where one record isn't completed before another needs to begin
How It Works
Records from previous days still require closure before creating new ones
Multiple records on the current day are now permitted
Maintains organization while providing necessary flexibility
🔗 Zapier Integration Enhancements
Expanded Data Fields: Additional data fields are now available in Zapier integrations, providing more comprehensive automation possibilities for your clinic workflows.
Bug Fixes
Bug Fixes
Mobile Form Stability
Android Fix: Resolved issue where medical questionnaire forms would unexpectedly scroll or jump on Android smartphones
Improved User Experience: Smoother form completion for patients using mobile devices
Getting Started
Getting Started
For German Clinics Using GOÄ
Ensure your clinic country is set to Germany
Navigate to Account Settings
Enable GOÄ with the activation checkbox
Configure GOÄ numbers for your treatments
Start generating compliant German invoices
For All Users
For All Users
Task Management: Access the enhanced task features through your existing task list
Payment Indicators: No setup required - green confirmation badges will appear automatically during live payment sessions
Multiple Records: Create new records as needed - the system now allows various open records per day
Support
If you have questions about any of these new features or need assistance with implementation, please get in touch with our support team.
Release 5.12 continues our commitment to providing robust, localized solutions for our customers worldwide.